Food Service Scheduler coordinates every meal shift across multiple sites — who's serving, what's on the menu, what supplies are needed, and who's confirmed — with reminders that send themselves.
The biggest cost in coordinating meals isn't cooking — it's the coordinator re-typing schedules, chasing menus and calling to confirm. This replaces all of it.
Shifts for multiple locations live on a single color-coded calendar. The auto-assign engine rotates congregations fairly while respecting meeting days, blackout dates and who served last.
Contacts log in to a simple portal: upcoming shifts, the approved menu, what to bring and where to park. One tap acknowledges the assignment, and any change requests, so you always know who has seen what.
Assignment emails go out in one click or in bulk. Automatic reminders reach contacts 7, 2 and 1 days before a shift — bilingual, with the menu, supplies and a map link — and every send is logged on the shift.
Track coffee, supplies and drinks with minimum thresholds. Field crews submit counts from a public form; admins accept them item by item. Supply requests attach to specific shifts and count as upcoming inventory until confirmed delivered.
| Item | On hand | Min | Status | Upcoming |
|---|---|---|---|---|
Coffee (ground) Coffee | 6 lbs | 10 | Low | +5 arriving Sep 8 |
Bottled Water Drinks | 3 cases | 6 | Low | +4 arriving Sep 8 |
Napkins Supplies | 5 packs | 8 | Low | +6 arriving Sep 9 |
Paper Plates Supplies | 22 packs | 10 | Good | |
Hot Cups (12 oz) Supplies | 14 sleeves | 6 | Good | |
Propane Misc | 2 tanks | 2 | Good |
Keep a roster of volunteers with their group, skills and unavailable dates. Auto-fill picks the next available people for each Saturday shift, and one click emails everyone a calendar invite.
Month, week and list views with every site color-coded by congregation. Click any day to manage its shifts.
Contacts, colors, meeting days and blackout dates — the scheduler never assigns a group when it can't serve.
Run several sites at once. Addresses flow into emails with a one-tap map link.
Groups submit their menus once, reuse them across shifts, and repeated dishes are flagged automatically.
Every assignment and change request is confirmed by the group, with who and when recorded.
Assignment emails, manual reminders and automatic 7 / 2 / 1-day reminders — bilingual, with logs.
A volunteer roster with availability, auto-fill for Saturday shifts and calendar invites by email.
Thresholds, low-stock alerts, field counts from a public form, and requests tied to specific shifts.
Pinned posts, images and files that every group sees on their portal.
A read-only schedule anyone can open by scanning a code — no login needed.
PDF schedules, menu summaries, item checklists and inventory usage reports.
Admins, viewers and group contacts each see exactly what they need, released on your timeline.
The demo is fully interactive — add shifts, approve menus, send test reminders and update inventory.
Everything resets to fresh demo data every 7 days.